Initial Consultation

Cancellation Policy

Purpose This policy establishes standards for identifying, preparing, submitting, and managing grant applications on behalf of Armintia LLC to ensure mission alignment, compliance, and responsible stewardship of funds. Scope This policy applies to all employees, contractors, collaborators, and partners involved in grant development or management. Alignment and Authorization Grant opportunities pursued must align with Armintia’s mission in cannabinoid research, laboratory science, workforce education, regulatory advancement, and public health. No grant may be submitted using Armintia’s name, brand, intellectual property, or affiliations without prior written authorization from executive leadership. Pre Submission Approval Before proposal development, the following must be reviewed and approved: 1. Funding opportunity requirements and eligibility 2. Project scope, deliverables, and timeline 3. Preliminary budget and staffing plan 4. Compliance and reporting obligations Final applications require written approval from the Chief Executive Officer or designee prior to submission. Budget Standards Budgets must be accurate, reasonable, and compliant with funder guidelines. Indirect costs, administrative time, and operational expenses must be included when allowable. No commitments of matching funds, partnerships, or in kind support may be made without written authorization. Compliance and Accuracy All submitted information must be truthful, verifiable, and consistent with organizational records. Misrepresentation of credentials, licensure, data, or partnerships is prohibited. Award Management Upon award, a grant file will be created including the approved proposal, budget, award notice, and reporting schedule. A designated project lead will oversee implementation, budget monitoring, and timely reporting. Funds must be used solely for approved purposes. Scope or budget changes require written approval from the funding entity and executive leadership. Record Retention and Conflicts Grant documentation must be retained in accordance with applicable law and organizational policy. Individuals involved in grant preparation or oversight must disclose any conflicts of interest. Armintia is committed to transparency, integrity, and measurable impact in all grant funded activities.